Accounting Policies & Settings

How company-wide accounting policies control numbering, terms, tax, accounting basis, approvals, reminders, and AI behavior.

Policies are the settings that define how your books behave, so everyone on your team works consistently.

What you can control

Document numbering and default payment terms.
Tax settings and accounting basis (cash or accrual).
Approval thresholds and reminder schedules.
Job-costing and AI behavior.

Every change is captured in the audit log, and you can reset any policy to its default. Each setting has an inline help tooltip explaining what it does.

Who can change policies

Policy changes typically require an owner or admin-level role, since they affect how every transaction is handled company-wide. Staff with narrower permissions can still use the accounting suite day to day without being able to change the underlying rules.

Frequently asked questions

What happens if I switch accounting basis mid-year?

Switching between cash and accrual mid-year can distort your reports for that period — plan the change with your accountant, ideally at a clean period boundary like year-end.

Are policy defaults the same for every company?

Yes, every company starts from the same sensible defaults, and any customization you make only applies to your own company’s books.

Can policies differ between properties or divisions?

Core accounting policies are set at the company level; use classes and locations for segmented reporting rather than trying to run different policy sets for different parts of the same company.

How do I know if a policy is customized or still on default?

Each policy shows whether it’s been customized and who last changed it, so you can quickly see what’s been adjusted from the out-of-the-box behavior.