Bills & Accounts Payable

How to record vendor bills, route them through approvals, and automate accounts-payable steps.

Accounts payable tracks what you owe vendors so nothing is paid twice or missed.

The AP workflow

Enter or import a vendor bill and attach the document.
Route it through an approval workflow when enabled.
Schedule and record payment.
See what’s outstanding with an A/P aging view.

AP automation and approvals are controlled by a feature flag. Approval thresholds let routine bills flow while larger ones get a sign-off.

Avoiding duplicate bill entry

When importing bills via a bank feed or an integration, check for an existing match before creating a new one — most duplicates come from a bill being entered manually and then imported again from a connected source.

Frequently asked questions

Do I need to enable AP automation to enter bills?

No — you can enter and pay bills without it. AP automation and approval routing are optional layers on top for teams that want more control over how spending gets approved.

Can a bill be split across multiple expense accounts?

Yes — a single bill can have multiple line items, each coded to a different account, job, or class, which is common for vendor invoices covering several kinds of cost at once.

Can I schedule a bill payment for a future date?

Yes, where supported — schedule payment for the due date rather than paying early, keeping cash on hand longer while still avoiding a late payment.

What’s the difference between a bill and an expense?

A bill represents an amount owed that’s paid later (accounts payable), while an expense is often recorded and paid at the same time — both end up in the right accounts either way.