Payroll Posting

How payroll results post into your accounting so wages, taxes, and liabilities land in the right accounts.

Payroll posting records the accounting side of paying your team — wages, employer taxes, and related liabilities — into the correct ledger accounts.

What it captures

Gross wages as an expense.
Withholdings and employer taxes as liabilities.
Net pay against the correct cash or clearing account.

Accurate payroll posting keeps your P&L and balance sheet correct. Payroll tax filing and compliance remain your responsibility — work with your payroll provider and accountant.

Connecting a payroll provider

Where a payroll provider integration is available, each pay run posts automatically instead of requiring a manual journal entry every period. If you run payroll outside Seayora, you can still post the summary manually to keep books complete.

Frequently asked questions

What if I don’t use an integrated payroll provider?

You can still post a payroll summary manually each pay period from your provider’s reports — it just requires a manual journal entry instead of an automatic one.

Does payroll posting calculate withholding for me?

No — withholding and tax calculations come from your payroll provider. Posting just records the results into your books correctly.

Does payroll posting handle contractor payments too?

Independent-contractor payments are typically handled as vendor bills through accounts payable rather than payroll, since contractors aren’t on payroll — see vendor and subcontractor management.

What if my payroll provider changes mid-year?

Update your posting setup to reflect the new provider and confirm the transition period’s numbers reconcile cleanly so nothing is double-counted or missed between providers.