Platform Glossary: Key Terms Explained
A single reference for the terms used across Seayora — from listings and leasing to accounting, QuickBooks, and dispatch — in plain English.
Seayora spans a lot of ground — leasing, payments, accounting, and dispatch each have their own vocabulary. This glossary collects the terms you’ll run into most, in one place.
Listings & leasing
- Listing — an advertisement for a rental unit you create and control.
- Applicant — a person who has submitted a rental application for a listing.
- Screening report — a background/credit report from an independent consumer reporting agency.
- Adverse action — the FCRA-required notice process when a screening report contributes to a denial.
- Lease — the signed agreement between landlord and tenant, created and e-signed in Seayora.
- Audit trail — the timestamped record of who signed a document, when, and from where.
Payments & credit
- Autopay — automatic rent payment on the due date from a tenant’s linked account.
- Payout — the transfer of collected funds from the payment processor to your bank account.
- Credit reporting — furnishing on-time rent payment data to major credit bureaus for opted-in tenants. Not in force: Seayora holds no furnisher agreement, so nothing is sent to any bureau today (see “Rent reporting”).
- Chargeback — a payment reversal initiated through a cardholder’s bank rather than the platform.
Accounting & bookkeeping
- Chart of accounts — the list of income, expense, asset, liability, and equity accounts your books use.
- Journal entry — a balanced debit-and-credit posting to the general ledger.
- Reconciliation — confirming your books match your actual bank statement.
- Job costing — tracking income and cost against a specific job to see its true margin.
- A/R and A/P aging — reports showing what’s owed to you and what you owe, by how overdue it is.
- Feature flag — a company-level toggle that turns an advanced accounting module on or off.
QuickBooks & integrations
- OAuth — the secure authorization flow used to connect a third-party account like QuickBooks.
- Sync — the ongoing exchange of data between Seayora and a connected integration.
- Migration — a one-time (or repeatable) import of historical data into Seayora.
Service pros & dispatch
- Work order — the record of a maintenance or service job from request to completion.
- Dispatch — the process of routing a job to the right available professional.
- Approval threshold — a dollar limit above which a job needs manager sign-off before proceeding.
- Estimate — a proposed price for work that a customer can accept before it becomes an invoice.
Property management
- Portfolio — the full set of properties a landlord or management company oversees.
- Check-in — a staff visit or task completion logged against a property.
- Compliance obligation — a local regulatory requirement (e.g. an NYC filing) tracked for a property.
Related guides
Related features and guides
- Seayora Platform Overview — Documentation. What Seayora is, who it is for, and how the listings, leasing, payments, accounting, and service-pro tools fit together in one platform.
- Accounting Suite Overview — Documentation. A tour of Seayora’s accounting and bookkeeping tools — invoicing, bills, ledger, bank feeds, reports, automations, and the AI analyst.
- QuickBooks Online Integration — Documentation. How to connect QuickBooks Online, what data syncs, and how to verify results — with Seayora’s non-affiliation with Intuit made clear.
- Understanding Your Lease Agreement: Key Terms Explained — Guide. A plain-English breakdown of the most important lease clauses — rent and fees, deposits, maintenance responsibilities, renewals, and early termination.
- Using an AI Financial Analyst for Your Small Business — Guide. How AI-assisted financial tools can answer questions about your books in plain English — what they’re great at, and where your own judgment still matters.
- Sales Tax Basics for Contractors and Service Businesses — Guide. A plain-English introduction to sales tax for service and trade businesses — when it applies, the idea of nexus, and how to track what you collect.