Taxes & Sales Tax
How Seayora calculates and tracks sales tax on invoices, and your responsibility to determine, file, and remit taxes.
Seayora can apply and track tax on your documents, but tax obligations are yours to determine.
What the tools do
- Apply sales-tax rates you configure to invoices.
- Summarize amounts collected for a period.
- Feed tax figures into your reports.
What you’re responsible for
Seayora does not determine your nexus, taxability, exemption status, or rates, and does not file or remit taxes for you unless expressly stated. Any tax figure or form is a tool — you must confirm it and handle your own filings. Where a partner provides an informational form (like a 1099-K), verify it against your records.
Nothing here is tax advice — consult a tax professional.
Setting up rates by jurisdiction
Configure the tax rates that apply to where you do business, and apply the correct one per invoice based on the job or customer location. Review rates periodically — jurisdictions change them, and Seayora doesn’t update them automatically for you.
Frequently asked questions
Does Seayora file sales tax returns for me?
No. Seayora calculates and tracks tax on your documents as a convenience, but filing and remitting to tax authorities is your responsibility unless expressly stated otherwise.
What if I sell in multiple states?
You may need to charge different rates — or none at all — depending on where you have nexus in each state. This is a good question to bring to a tax professional familiar with multi-state sales tax.
Can I mark specific customers as tax-exempt?
Yes, where supported — mark an exempt customer accordingly and keep their exemption certificate on file in case it’s ever requested during an audit.
Do I charge tax on labor, materials, or both?
This varies significantly by state — some tax only materials, some tax the whole invoice, and some exempt labor entirely. Confirm the rule for your jurisdiction rather than assuming.
Related guides
Related features and guides
- Invoices, Estimates & Statements — Documentation. How to create, brand, and send invoices, estimates, and statements — with a price book, good / better / best options and acceptance on the spot — turn estimates into invoices, and get paid online.
- Financial Reports — Documentation. The core reports Seayora produces — Profit & Loss, Balance Sheet, aging, budgets vs. actual — and how to read them.
- Accounts Receivable & Collections — Documentation. How to track what customers owe you, prioritize collections, and reduce days-sales-outstanding without damaging relationships.
- Landlord Bookkeeping and Tax Prep: Get Organized Before April — Guide. How landlords can keep rental income and expenses organized all year, track deductible costs, and walk into tax season with clean records.
- Pricing Tiers, Tax Quotes & Receipt Capture — Feature. Configurable pricing tiers, tax quoting, late fees, promo redemption, PDF invoices, and OCR receipt scanning that turns a photo into a booked expense.
- Sales Tax Basics for Contractors and Service Businesses — Guide. A plain-English introduction to sales tax for service and trade businesses — when it applies, the idea of nexus, and how to track what you collect.