Payroll records built from the hours they actually logged

When payroll and job costing read from the same clock-in data, labor cost and labor pay finally agree. Wages, payroll records and W-2 export all run off the timesheets your crew is already filling. Seayora does not move the money — you pay your crew however you do today, record it here in a click, and the hours stop showing as outstanding while the books balance.

What payroll covers

Wage rates per technician
Payroll records built from logged timesheet hours
Recording a pay run you made elsewhere, against those hours
W-2 export at year end
Geofence logging to verify on-site hours
Timesheet rules and supervisor overrides
Payroll posting into the accounting ledger
Workers-compensation records alongside it

One clock-in, three uses

The same clock-in event sets what the technician is owed, costs the job, and posts to the ledger. Systems that keep those separate are where the discrepancy between "what we billed" and "what we paid" hides.

Seayora records payroll and never pays it

Paying wages is money transmission, plus withholding, deposit and filing in every state your crew works in — the firms that do it for platforms hold those licenses themselves. Seayora deliberately does not: you run payroll wherever you run it today and record the run here, which is what stops the hours showing as outstanding and keeps the ledger right. Wage and hour law, overtime, worker classification and payroll tax vary by state and are genuinely complex; Seayora provides the records and the exports, not tax or employment-law advice. Work with a qualified payroll professional.

Frequently asked questions

Where do payroll hours come from?

From technician clock-in and clock-out against jobs, with geofence logging available to verify on-site presence and supervisor overrides where a correction is needed.

Can I export W-2s?

Yes. W-2 export is supported at year end.

Does payroll post to my books?

Yes. A recorded pay run posts into the accounting ledger rather than living in a separate system.

Does Seayora pay my crew?

No, and it is not going to. Paying wages is money transmission plus withholding and filing in every state you work in. You pay your crew the way you do today — your bank, your payroll provider, a check — and record it here in a click; the hours stop showing as outstanding and the books balance.

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The platform is free. A 4% processing fee applies only when you are paid for a completed job.

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Documentation

Payroll Posting — How payroll results post into your accounting so wages, taxes, and liabilities land in the right accounts.
The Time Clock: Punches, Breaks, Overtime & Approval — How technicians clock in and out against a job, what the geofence and photo rules do, how overtime is calculated, how an owner reviews and approves hours, and how to read the clock-in map.
HR & Team Compliance — How service businesses track employee and contractor records, certifications, and compliance documentation in one place.

Related features

Timesheets & Labor Tracking — Technicians clock in and out against a job, hours flow into job costing and invoicing, and you see real labor cost per job instead of an estimate.
Job Costing — Track labor, materials, and vendor costs against each work order or capital project, so you know real margin per job instead of guessing.
Safety Records & Certifications — Employee document tracking, workers-comp records, and certification expiry alerts — in the system where the work happens.

Guides and comparisons

Payroll Posting — Documentation. How payroll results post into your accounting so wages, taxes, and liabilities land in the right accounts.
The Time Clock: Punches, Breaks, Overtime & Approval — Documentation. How technicians clock in and out against a job, what the geofence and photo rules do, how overtime is calculated, how an owner reviews and approves hours, and how to read the clock-in map.
HR & Team Compliance — Documentation. How service businesses track employee and contractor records, certifications, and compliance documentation in one place.
Timesheets & Labor Tracking — Feature. Technicians clock in and out against a job, hours flow into job costing and invoicing, and you see real labor cost per job instead of an estimate.
Job Costing — Feature. Track labor, materials, and vendor costs against each work order or capital project, so you know real margin per job instead of guessing.
Safety Records & Certifications — Feature. Employee document tracking, workers-comp records, and certification expiry alerts — in the system where the work happens.