Timesheets & Time Tracking

How service professionals and their crews log time against jobs, and how that time feeds into payroll and job costing.

Labor is usually the biggest cost on a job. Accurate time tracking is what makes job costing and payroll actually reflect reality.

Logging time

Clock in and out against a specific job.
Log time after the fact if needed, with a record of when the entry was made.
Review and approve timesheets before they post.

Where the time goes

Approved time flows into job costing as a labor cost and into payroll posting as hours worked — enter it once, and it supports both without duplicate data entry.

Keeping records defensible

Accurate, timestamped timesheets are also your best record if a wage-and-hour question ever comes up. Review entries regularly rather than approving weeks of unreviewed time at once.

Frequently asked questions

Can employees clock in from a phone in the field?

Yes — time entry works from any device, which is how most crews actually log time while on site rather than back at an office.

Who can approve timesheets?

Typically a manager or owner-level role, keeping the approval step separate from the person entering the time for basic accountability.

Can time be logged against multiple jobs in one day?

Yes — clock in and out per job throughout the day, so each job’s labor cost reflects only the time actually spent on it.