Every Seayora Feature

Every Seayora capability in one place: 80 features across listings, applications and leasing, rent collection, accounting, maintenance dispatch, service-pro tools, team operations, communication, and security.

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Feature overviews

Listings & Marketing

  • Apartment & Rental Search — Search rentals by city, neighborhood, price, bedrooms, and amenities. Save homes, get alerts when something changes, and apply online in minutes with a reusable renter profile.
  • Listing Performance Analytics — Track views, saves, and applications per listing so you know whether a vacancy needs a better photo, a lower price, or more reach — instead of guessing.
  • Promoted Listing Placement — Boost a listing into promoted placement so it surfaces ahead of standard results in browse and search, filling vacancies faster without paying a brokerage fee.
  • Rental Listing Software — 60 Days Free, Then $9/Month — Advertise apartments, houses, condos, and townhomes for rent. Every listing gets its first 60 days free, then $9/month while the unit stays vacant — prorated daily and stopped the moment it rents. No brokerage fee, no setup fee, no subscription.
  • Saved Searches & Rental Alerts — Save a search once and get notified when new rentals match your criteria — so you see the right unit before it is gone.

Applications & Leasing

  • Digital Leases & eSignature — Build digital leases from your templates, send them for legally binding eSignature under ESIGN/UETA with a full audit trail, and store executed copies automatically.
  • Document Storage & Templates — Store leases, addenda, inspection photos, receipts, and templates securely, with the right people able to reach the right documents at any time.
  • Lease Renewals & Amendments — Handle renewals, rent increases, and amendments against the original lease, with the right notices and a clean signed record of every change.
  • Move-In & Move-Out Inspections — Run structured move-in and move-out checklists with photo evidence, so deposit deductions are backed by a dated record instead of a memory.
  • Online Rental Applications — Collect complete rental applications online, track every applicant in one pipeline, and run FCRA-compliant screening without leaving the platform. Applicants pay the screening fee.
  • Reusable Renter Profile — Build a reusable renter profile with verified screening data and apply to multiple Seayora properties without paying a new application fee each time.

Rent & Payments

  • Automated Late Fees — Set your grace period and late fee structure once — flat or percentage — and Seayora calculates and applies it automatically, with no uncomfortable conversations.
  • AutoPay & Automated Rent Reminders — Tenants set up AutoPay once and rent is deducted automatically each month. Automated reminders handle the rest — over 70% of Seayora tenants enable AutoPay.
  • Landlord Payouts & Direct Deposit — Collected rent is deposited directly to your bank account with next-day ACH funding available, and every payout is reconciled against the ledger.
  • Online Rent Collection Software — Full online rent collection: free ACH bank transfers, card payments, AutoPay, automatic late fees, roommate splitting, next-day funding, and $0.00 in landlord transaction fees.
  • Payment Disputes & Chargebacks — When a tenant disputes a payment or a card is charged back, Seayora keeps the transaction trail, the lease, and the communication history together so you can respond with evidence.
  • Security Deposit Handling — Collect deposits through the platform, keep them tied to the lease and the unit, and back any deduction with dated move-in and move-out evidence.
  • Split Rent with Roommates — Roommates each pay their portion of rent directly from their own bank account or card. The landlord sees one compiled total — nobody has to front the whole month.

Accounting & Bookkeeping

  • Accounts Receivable & Collections — Track outstanding balances across tenants and customers, age receivables, and run collections workflows before small arrears become large ones.
  • AI Financial Analyst — An AI layer over your accounting data that surfaces trends, anomalies, and answers about your portfolio finances without building a report first.
  • Bank Feeds & Reconciliation — Connect bank feeds and reconcile transactions against the ledger, so what the books say and what the bank says actually match.
  • Bills & Accounts Payable — Enter and track bills, manage vendor payables, and tie each cost back to the property, unit, or job that generated it.
  • Financial Reports & Tax Exports — Generate profit and loss, balance sheet, and portfolio reports, and export Schedule E tax reports in a single click across every property you own or manage.
  • Invoicing, Estimates & Statements — Create invoices and estimates, send customer statements, and collect payment through the same rails as rent — with everything posting to the ledger automatically.
  • Job Costing — Track labor, materials, and vendor costs against each work order or capital project, so you know real margin per job instead of guessing.
  • Property Management Accounting — A full chart of accounts and general ledger purpose-built for rentals — income and expenses tracked to the unit, with rent, fees, and maintenance posting automatically.
  • QuickBooks Integration — Connect QuickBooks Online so property income, expenses, and payouts stay in sync — or migrate your existing QuickBooks data into Seayora and run everything in one place.

Maintenance & Dispatch

  • AI-Assisted Maintenance Dispatch — AI-assisted dispatch routing and configurable automation rules send maintenance work to the right service pro, so routine repairs never wait on a manual decision.
  • Calendar & Scheduling — Schedule showings, inspections, site visits, and maintenance jobs on a shared calendar so field work and leasing activity stop colliding.
  • Maintenance Requests & Work Orders — Tenants submit work orders with photos and video from their phone. Landlords triage, dispatch, and track every request to completion in one place.
  • Vetted Contractor Network — Dispatch maintenance to identity-verified service professionals in your area, or bring your own contractors onto the platform — with quality tracking on every job.

Service Professionals

  • AI-Assisted Estimates & Quoting — AI-assisted estimating with materials prediction, 3D scan input, permit checks, and online quote approval — so quoting stops being unpaid after-hours work.
  • Contractor Invoicing & Payouts — Turn completed work into an invoice automatically and receive fast payouts, with a 2% processing fee applied only when you get paid.
  • Contractor Job Board & Assignment — A live job board showing every open, assigned, and completed job. Create jobs, assign technicians, and move work through status without a group chat.
  • Contractor Payroll & Wages — Wage tracking, payroll records, direct deposit, W-2 export, and geofence-verified hours — driven by the same timesheets that feed job costing.
  • Contracts, Change Orders & Purchase Orders — Signed contracts, documented change orders, and purchase orders — so scope creep becomes a billable, agreed change instead of an argument at invoice time.
  • Customer Retention & Contractor CRM — Maintenance reminders, recurring maintenance contracts, VIP landlord tracking, seasonal upsells, promo codes, referral tracking, and campaigns — the repeat-business layer.
  • Field Service Management Software — The unified service-pro command center: bidding, estimates, jobs, crew, fleet, inventory, safety, payroll, invoicing, reputation, and forecasting — free to join, 2% only on payouts.
  • Fleet & Fuel Management — Fleet records and fuel analytics, so vehicle cost stops being an untracked line item on a business that runs on trucks.
  • Free Job Bidding for Contractors — Plumbers, electricians, handymen, and maintenance crews bid on jobs from local landlords at no cost. You only pay 2% when you actually get paid.
  • Inventory, Tools & Vendor Supply — Track parts inventory and tool check-out, reorder from vendors, transfer stock between locations, and get ahead of supply delays and bulk-discount thresholds.
  • Live GPS Technician Dispatch — Dispatch technicians with live GPS tracking so you can route the closest available pro and give customers an honest arrival window.
  • Mobile Field App & Push Notifications — A mobile-first field experience with push notifications for dispatch, so technicians get assignments, capture photos, and clock in without going back to an office.
  • OSHA Logs & Safety Compliance — OSHA logging, incident reporting, employee document tracking, workers-comp records, and certification expiry alerts — in the system where the work happens.
  • Pricing Tiers, Tax Quotes & Receipt Capture — Configurable pricing tiers, tax quoting, late fees, promo redemption, PDF invoices, and OCR receipt scanning that turns a photo into a booked expense.
  • Quality & Performance Tracking — Quality and performance tracking across completed jobs, so consistently good work is visible to the landlords deciding who to dispatch next.
  • Revenue Forecasting & Market Insight — Revenue forecasting, market heatmaps, technician leaderboards, and dispute analysis — the analytics that inform hiring, pricing, and where to compete.
  • Reviews, Reputation & CSAT — Request reviews, capture customer satisfaction scores, and build a reputation score that landlords see when deciding who to dispatch.
  • Service Pro Analytics — Deep analytics across jobs, technicians, and customers so you can see throughput, margin, and where your business is leaking profit.
  • Service Pro Identity Verification — Identity verification for service professionals plus background checks for your crew, so landlords can dispatch to your team with confidence.
  • Technician Scheduling, Shifts & Skills — Shift scheduling, PTO tracking, and per-technician skill profiles, so dispatch routes work to someone qualified and on the clock.
  • Timesheets & Labor Tracking — Technicians clock in and out against a job, hours flow into job costing and invoicing, and you see real labor cost per job instead of an estimate.
  • Vendor & Subcontractor Management — Manage subcontractors and vendors, track their compliance, and keep customer and vendor portals connected to the jobs they are working on.
  • Warranties, QC Audits & Photo Verification — Photo verification gates, QC audits, and warranty tracking, so completed work is documented and warranty obligations do not get forgotten.

Portfolio & Team Operations

  • Check-Ins & Site Visits — Record staff check-ins at properties so inspections and site visits leave an auditable trail instead of a verbal report.
  • Employee Tasks & Check-Ins — Assign tasks to staff, track completion, and require check-ins at site visits so field work is accountable rather than assumed.
  • Free Data Migration — Free white-glove data migration for management companies, including QuickBooks data, so switching platforms does not mean re-entering years of records.
  • Multi-Property Portfolio Management — Unlimited multi-property portfolios with unit-level detail, bulk operations, and portfolio-wide reporting — built for management companies operating at scale.
  • NYC Compliance Tracking — Track New York City property compliance requirements and deadlines alongside the rest of your portfolio operations.
  • Owner Portals & Reporting — Owner portals and multi-property accounting let property owners see performance and financials for their assets without a monthly email from you.
  • Portfolio Analytics & Dashboards — Customizable dashboards and portfolio reporting covering occupancy, vacancy, financial performance, and team metrics across every property you manage.
  • Team Roles & Permissions (RBAC) — Role-based access control with employee accounts, so leasing agents, maintenance staff, and bookkeepers each see only their scope. Every action is audit-logged.

Communication

  • Broadcast Messaging & Notices — Broadcast SMS and email notices to an entire building or portfolio at once — water shutoffs, policy changes, and seasonal reminders, without a mail merge.
  • Call Recording & Consent — Where enabled, calls can be recorded or transcribed for quality and dispute resolution — with recordings attached to the conversation and consent obligations made explicit.
  • In-App Video Calls — Start a video call from any Seayora conversation, or upgrade a voice call to video mid-conversation. Run remote showings, walk a contractor through a repair, and schedule video meetings on the shared calendar — no personal number, no third-party meeting app.
  • In-App Voice Calling — Browser-based voice calling between landlords, tenants, staff, and contractors, with call logs kept alongside the conversation and personal numbers never exposed.
  • Live Support, Callbacks & Tickets — In-app live support with a real agent queue, scheduled callbacks, support tickets, business-hours awareness, and satisfaction feedback on every interaction.
  • Masked-Number Voice Calls — Voice calls routed over masked phone numbers, so landlords, tenants, and service pros can talk without exchanging personal contact details.
  • Message Threads, Drafts & History — Threaded conversations with unread counts, drafts, read state, archiving, and a permanent history tied to the listing, lease, or job it concerns.
  • Notifications: In-App, Email, Push & SMS — In-app, email, push, and opt-in SMS notifications, with per-property and per-role settings so managing fifty units does not mean fifty times the noise.
  • Secure In-App Messaging — In-app messaging between landlords, tenants, staff, and contractors — searchable, tied to the property, and never routed through a personal phone number.
  • Sign In From Any Device — Seayora runs in the browser on desktop, laptop, tablet, and phone with one account. Messages, voice notes, call history, documents, and payments stay in sync in realtime across every device you are signed in on.
  • Voice Notes in Messaging — Record and send voice notes in any Seayora conversation. Transcoded server-side so they play on iPhone, Android, and desktop alike, stored with the thread, and searchable as part of the property record.

Security & Compliance

  • Audit Logs — Audit logging across consequential actions, so account activity, permission changes, and financial entries all leave a reviewable trail.
  • Compliance Alerts & Required Filings — Seayora watches your properties for new violations and works out which recurring filings each building owes, turns both into a dated checklist, and emails you when something new appears. Live violation data for New York City; rule-based filing obligations across the NYC metro.
  • Data Privacy & Portability — Privacy controls, GLBA financial privacy handling, data export, and account deletion — plus encryption in transit and hardened infrastructure.
  • Fair Housing Support — Structured applications, consistent screening criteria, automated policy application, and listing guidance that supports fair housing compliance.
  • FCRA-Compliant Screening — Tenant screening built to FCRA requirements, including secure applicant-entered data and adverse-action support when you decline an applicant.
  • Single Sign-On (SSO) — Single sign-on with supported providers, so your team authenticates through your existing identity provider instead of another password.
  • Two-Factor Authentication & Device Security — Two-factor authentication (2FA/TOTP), new-device sign-in alerts, device verification, and passkey-based sign-in protecting every Seayora account.