Document unit condition at move-in and move-out — with photos

Nearly every security deposit dispute comes down to one question: what condition was the unit in when the tenant moved in? A structured, photo-backed checklist at both ends of the tenancy answers it definitively.

What the checklists capture

Room-by-room condition at move-in and move-out
Photo and video evidence attached to each item, dated
A shared record both landlord and tenant can see
Documentation that supports or refutes deposit deductions
Storage alongside the lease so everything stays together

Why it protects both sides

Because the tenant sees the same record, disputes tend to resolve before they escalate. Deposit handling is heavily regulated and the rules differ by state — Seayora gives you the documentation, not a legal determination of what you may withhold.

Frequently asked questions

Can tenants see the inspection record?

Yes. Move-in and move-out documentation is a shared record, which is what makes it useful for resolving disputes.

Does this decide what I can deduct from a deposit?

No. Seayora documents condition with dated photo evidence. What may lawfully be withheld from a security deposit is governed by state and local law.

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Documentation

Move-In & Move-Out Checklists — How to document a unit’s condition at move-in and move-out to protect both landlord and tenant when it’s time to return a deposit.
Security Deposits on Seayora — How to collect, hold, document, and return a security deposit — the ledger behind the figure, the statutory deadline, the itemized statement, and what freezes when.

Related features

Security Deposit Handling — Collect deposits through the platform, keep them tied to the lease and the unit, and back any deduction with dated move-in and move-out evidence.
Document Storage & Templates — Store leases, addenda, inspection photos, receipts, and templates securely, with the right people able to reach the right documents at any time.

Guides and comparisons

Move-In & Move-Out Checklists — Documentation. How to document a unit’s condition at move-in and move-out to protect both landlord and tenant when it’s time to return a deposit.
Security Deposits on Seayora — Documentation. How to collect, hold, document, and return a security deposit — the ledger behind the figure, the statutory deadline, the itemized statement, and what freezes when.
Security Deposit Handling — Feature. Collect deposits through the platform, keep them tied to the lease and the unit, and back any deduction with dated move-in and move-out evidence.
Document Storage & Templates — Feature. Store leases, addenda, inspection photos, receipts, and templates securely, with the right people able to reach the right documents at any time.
Check-Ins & Site Visits — Feature. Record staff check-ins at properties so inspections and site visits leave an auditable trail instead of a verbal report.
Security Cameras — Documentation. How to connect the security cameras at your properties — install a Seayora Bridge with one command, connect DW Spectrum or a camera that sends to Seayora — then watch them live, record and play back, act on what they see, and export footage as evidence.