Document unit condition at move-in and move-out — with photos
Nearly every security deposit dispute comes down to one question: what condition was the unit in when the tenant moved in? A structured, photo-backed checklist at both ends of the tenancy answers it definitively.
What the checklists capture
- Room-by-room condition at move-in and move-out
- Photo and video evidence attached to each item, dated
- A shared record both landlord and tenant can see
- Documentation that supports or refutes deposit deductions
- Storage alongside the lease so everything stays together
Why it protects both sides
Because the tenant sees the same record, disputes tend to resolve before they escalate. Deposit handling is heavily regulated and the rules differ by state — Seayora gives you the documentation, not a legal determination of what you may withhold.
Frequently asked questions
Can tenants see the inspection record?
Yes. Move-in and move-out documentation is a shared record, which is what makes it useful for resolving disputes.
Does this decide what I can deduct from a deposit?
No. Seayora documents condition with dated photo evidence. What may lawfully be withheld from a security deposit is governed by state and local law.
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Documentation
- Move-In & Move-Out Checklists — How to document a unit’s condition at move-in and move-out to protect both landlord and tenant when it’s time to return a deposit.
- Security Deposits on Seayora — How to collect, hold, document, and return a security deposit using Seayora’s payment and record-keeping tools.
Related features
- Security Deposit Handling — Collect deposits through the platform, keep them tied to the lease and the unit, and back any deduction with dated move-in and move-out evidence.
- Document Storage & Templates — Store leases, addenda, inspection photos, receipts, and templates securely, with the right people able to reach the right documents at any time.