Files: A Shared Drive for You and Your Team

Upload, organize and share documents, photos, videos and recordings on Seayora — on the website, the iPhone and Android — on one storage allowance your whole team shares.

Files is a drive on Seayora for landlords, management companies, service pros and their teams. Keep contracts, job photos, walkthrough videos, permits and recordings in one place, in folders you make, and open them from the website, the iPhone or Android. Find it beside Messages: Files in the menu on the website, and Files in each app.

Who sees what

Files belongs to the company, not to one person. Everybody on the team sees the same folders and files, and everything anybody adds counts toward the company’s one storage allowance. A team member needs the Documents & files permission to open Files; the company owner sets that under Team.

Uploading

On the website, choose Upload or drag files onto the page. On a phone, tap + and choose photos and videos or files.
A large file goes up in pieces. If the connection drops, it carries on from where it stopped instead of starting again, and you can leave the screen while it uploads.
Before anything is sent, Seayora checks there is room. If a file would not fit in the allowance, or in your personal limit, you are told straight away.
What a file is — a document, a picture, a video or audio — is worked out from the file itself, not its name.

Organizing

Make folders, and folders inside folders. Rename, move and add a description to anything.
Filter by documents, pictures, videos or audio, search everything by name, and sort by name, date, size or type.
Select several items at once to move them, put them in the trash or delete them.
Activity shows what was uploaded, moved, renamed or deleted, and by whom.

Opening and sharing

Pictures, PDFs, videos and audio open right in Seayora. Other kinds of files are downloaded to open. Share or save sends a copy to another app on your phone. Every file opens through a private link that expires after a short time, so a link copied out of Seayora stops working.

The trash

Deleting moves a file or folder to the trash, where it can be restored. Items in the trash still count toward your storage until they are deleted for good, either by you (Empty trash) or automatically after the number of days Files shows. Deleting for good cannot be undone.

Storage

Files shows how much of the company’s allowance is used, what is using it, and how it splits across the people on the team. The company owner can give anybody a personal limit from there. See Seayora Storage for what counts, plans and what happens when the allowance is full.

Frequently asked questions

Is there a size limit for one file?

Yes. Files shows the largest file it takes; anything bigger is refused before the upload starts.

Can my tenants or customers see our Files?

No. Files is only for your company and its team. To give somebody a document, attach it to a message, a lease or an invoice.

What happens to Files if the account is closed?

The files it owns are deleted from Seayora’s servers. Download anything you need to keep first.

Does a file in the trash still use storage?

Yes, until it is deleted for good. Empty the trash to give the space back straight away.

Related guides

Related features and guides

Seayora Storage: Files, Messages Media and Camera Footage — Documentation. How your Files, the media you send in Messages, call recordings and the footage your cameras record in Seayora’s cloud are stored, how one allowance is shared by a company and its team, what happens when it is full, and how plans and billing work.
Documents & Storage — Documentation. How Seayora stores leases, applications, and uploaded documents, and your responsibility to retain your own records.
Team Permissions — Documentation. How a management company or a contractor decides, per employee, which parts of the account are hidden, read-only or fully open.
Split Rent with Roommates — Feature. Roommates each pay their portion of rent directly from their own bank account or card. The landlord sees one compiled total — nobody has to front the whole month.
Document Storage & Templates — Feature. Store leases, addenda, inspection photos, receipts, and templates securely, with the right people able to reach the right documents at any time.
Voice Notes in Messaging — Feature. Record and send voice notes in any Seayora conversation. Transcoded server-side so they play on iPhone, Android, and desktop alike, stored with the thread, and searchable as part of the property record.