Lease Audit: Charges the Lease Says Are Owed
Compare every lease with what was actually billed — pet rent never added, parking billed after it ended, a late fee the lease owes, a month with no charge, a tenant still in the unit after the lease ended.
The lease audit answers one question: is every lease billing what it says? It reads each lease in your portfolio, works out what it should have charged for each due date, and compares that with the rent charges that exist. It is under Accounting → Lease audit on the website and in the Accounting hub of the iPhone and Android apps.
What it looks for
- Billed less than the lease says, or more.
- A due date with no charge at all, or a charge on a date the lease does not bill.
- Rent billed after the lease ended.
- A late payment with no late fee, where the lease charges one.
- A lease that has ended while the unit is still occupied and nobody is billing for it.
- A deposit held that is less than the lease requires, and a lease with no rent amount.
What is owed comes from the same calculation that bills rent, so the audit and the billing cannot disagree about proration, monthly fees such as pet rent and parking, or concessions. A utility share added to a rent charge is set aside before comparing, because it is not a lease term.
A rent change is not an error
Every change to a lease’s terms is kept. A charge from last spring is compared with the terms in force then, so a lease that had a rent increase does not read as underbilled for every month before it.
Dismissing a finding
A finding goes away on its own when the problem is fixed — there is no “fixed” button. If a finding is not a problem (a late fee you waived on purpose), dismiss it with a reason; that finding stays dismissed, and a different problem on the same lease still shows.
The audit never creates a charge. A charge it created would land on AutoPay and be taken from somebody’s bank account, so fixing a finding is done on the lease or the rent ledger, by you.
Related features and guides
- Concessions and Move-In Specials — Documentation. Give free rent, a rent discount, a one-time credit or a waived monthly charge on a lease, and advertise a move-in special on a listing — billed by the rent engine, stated in the lease, and shown to renters with the gross rent beside the net.
- Bank Feeds & Reconciliation — Feature. Connect bank feeds and reconcile transactions against the ledger, so what the books say and what the bank says actually match.
- Rental Listing Software — 60 Days Free, Then $9/Month — Feature. Advertise apartments, houses, condos, and townhomes for rent. Every listing gets its first 60 days free, then $9/month while the unit stays vacant — charged a month ahead, with the unused days refunded the moment it rents. No brokerage fee, no setup fee, no subscription.
- How the legal-rent audit works — the orders, the steps and the findings — Documentation. Each lease in a stabilized unit's history is checked against the Rent Guidelines Board order that governed it, in order, from the base date. The guideline compounds on the rent the previous step produced, preferential rents follow the 2019 rules, and every gap becomes a finding with its law.
- CAM Reconciliation: The Year-End True-Up for Commercial Tenants — Documentation. How a landlord or manager compares what each commercial tenant paid toward a building’s shared costs with what those costs actually were — pools, shares, gross-up, caps, the administrative fee, expense stops, finalizing, the statements and recording how each balance was settled.
- Online Rent Collection Software — Feature. Online rent collection: bank transfers free to the tenant, card payments, AutoPay on the lease’s due date, automatic late fees, roommate splitting and receipts issued when rent settles.