The Tax Center for Landlords and Management Companies

Your Schedule E by property, what the rentals add to your federal tax, owners’ year-end statements and 1099-MISCs, your 1099s and every deadline — from the records already in Seayora.

Money → Tax center (and Accounting → Tax Center) is where a landlord or a management company gets ready for its preparer. It reads settled rent, the Expense Center and your owners’ records; nothing on it is typed in. It is also in the iPhone and Android apps, under Tools.

Overview

A readiness list — every expense assigned to a property, every expense category on a Schedule E line, your 1099 filer details, W-9s, the filing approved and submitted, and (for a management company) every owner’s statement issued — each checked live, with Couldn’t check where a fact could not be read rather than a guess. Beside it, the year’s deadlines: estimated tax payments, 1099s, owner statements, your own return and the extension date.

Schedule E

Rent the bank confirmed during the year (late fees included) and your Expense Center costs, by property and by Schedule E line, cash basis. An expense with no property, or in a category with no Schedule E line, is listed and left out of the totals, and the page says how many. Depreciation (line 18) is not computed — your preparer works it out from the purchase price and the date the property was placed in service. Download the worksheet as a spreadsheet for your preparer.

What the rentals add to your tax (landlords)

Enter your filing status, W-2 wages, other income and your preparer’s depreciation figure. The estimate is your household’s federal income tax at the published brackets with the rentals and without them, so the difference is what the rentals add. It applies the rental-loss allowance of up to $25,000 for an active participant, phased out between $100,000 and $150,000 of modified AGI ($0 married filing separately), carries forward the loss that cannot be used, and adds the 3.8% net investment income tax where your income is over the threshold. Rental income carries no self-employment tax. It does not apply the qualified business income deduction, credits, itemized deductions or any state tax — it is a cash-planning number, not a return.

Owners (management companies)

Every owner you collect rent for, with their share of the rent, what you paid over to them, whether they need a 1099-MISC and whether their year-end statement has been issued. The statement is a PDF in the owner’s documents and in an email: rent by property, the expenses you paid by Schedule E line (capital work is listed apart, because it is depreciated, not deducted), your management fee, and the box 1 figure on their 1099-MISC. Preview one before issuing; Issue all statements sends every owner with activity in the year. Reissuing only replaces a statement when its figures changed, and the owner keeps every version. If owners’ shares on a property add up to more than 100%, the page says so — their rents are overstated until the shares are corrected under Owners.

1099s

The 1099-NECs you owe your vendors and contractors, and a management company’s 1099-MISCs to owners — prepared here and submitted by you, free, in the IRS’s IRIS portal. See Filing 1099-NEC and 1099-MISC through the IRS’s free IRIS portal.

Deductions, Knowledge and Ask

Deductions reads your books for what is already deducted and what landlords commonly miss. Knowledge is the federal, state and city rules with their citations, filtered to the states your properties are in. Ask answers a question from that knowledge base and your own Schedule E figures, cites what it used, and says so when the base does not cover it.

What it is not

Everything here is a worksheet for your preparer, not a return and not tax advice. Seayora files no income-tax return and transmits nothing to the IRS or a state.

Frequently asked questions

Is the management fee on the owner’s statement my income?

It is your company’s income and the owner’s expense (Schedule E line 11). Rent you collected for an owner is the owner’s income, which is why it goes on their 1099-MISC, not on your own return.

Why is a property missing from my Schedule E?

Only properties with settled rent or an expense assigned to them in the year appear. An expense with no property is counted in the readiness list and left out of the totals.

Related guides

Related features and guides

Filing 1099-NEC and 1099-MISC Through the IRS’s Free IRIS Portal — Documentation. Prepare your 1099s from your books, collect W-9s online, approve the filing, download the IRS upload file and submit it free in the IRIS Taxpayer Portal — then send each recipient their copy.
The Mileage Log and Possible Deductions — Documentation. Record business driving with your phone's GPS, label each trip, and see what your books already deduct and what businesses like yours commonly miss — with the IRS rule behind each item.
The Tax Center: Year-End Prep, Sales-Tax Returns, 1099s — Documentation. A Schedule C view of your year from the books, an estimate of what to set aside, sales-tax worksheets and returns by state, 1099 preparation, a knowledge base of federal, state and city rules, and an assistant grounded on all of it.
Landlord Bookkeeping and Tax Prep: Get Organized Before April — Guide. How landlords can keep rental income and expenses organized all year, track deductible costs, and walk into tax season with clean records.
Owner Portals & Reporting — Feature. Owner portals and multi-property accounting let property owners see performance and financials for their assets without a monthly email from you.
Financial Reports & Tax Exports — Feature. Generate profit and loss, balance sheet, and portfolio reports, and export Schedule E tax reports in a single click across every property you own or manage.