Proof of Service: Certified Mail and Hand Delivery

Record how a served notice also reached the resident outside Seayora — certified mail with its tracking number, the return receipt, a certificate of mailing, a hand delivery or a posting — with the receipts and a proof-of-service PDF.

Every notice you serve in Seayora is delivered in the app and by email, with a record of exactly what was sent. Many leases and many states also want a notice served on paper. Proof of service is where you record how that was done. Open a served notice under Leasing → Renewals & notices (Notices on the phones) and choose “Record how it was served”.

What you can record

USPS Certified Mail, with or without a return receipt, and Priority Mail with tracking — with the tracking number, which links to USPS’s own tracking page.
First-Class Mail with a Certificate of Mailing (PS Form 3817), or plain First-Class Mail.
Handing it to the resident, leaving it with another adult at the home, or posting it on the door.
The date it was mailed or served, the address, who served it, and — when the green card or electronic receipt comes back — the date it was delivered.

Add the mailing receipt, the return receipt, a tracking record, a photograph or a signed declaration — a PDF or a photo, up to 8 MB each. Each file is kept with its fingerprint (SHA-256), so it can be shown later that it has not changed. A proof-of-service PDF is made from the record and kept in your Documents.

Records are never edited

A record cannot be changed or deleted. If something was entered wrongly, record a correction: the new record replaces the old one and both stay on the notice, the old one marked corrected. A delivery date is added once.

What the resident sees

The resident sees how and when the notice was served and how many receipts are kept. They do not see the files, the notes or who served it.

Seayora mails nothing and moves no date

You mail or deliver the notice yourself and record what you hold; Seayora does not mail anything and does not confirm delivery. Some states add days to a deadline when a notice is served by mail. Seayora does not change any deadline because of a record here — check the rule that applies before you count the days.

Related features and guides

Lease Renewals & Amendments — Documentation. Renewing an expiring lease, the last day you can lawfully serve notice, what the local market is asking, and what a served notice freezes.
Contracts Beyond the Lease — Documentation. How to create and e-sign other agreements on Seayora — vendor contracts, service agreements, and addenda — outside the standard lease flow.
Lease Renewals & Amendments — Feature. Handle renewals, rent increases, and amendments against the original lease, with the right notices and a clean signed record of every change.
Rent Increases & Notices — Documentation. How to communicate a rent increase or other lease notice to a tenant, with a documented delivery record.
Pricing Tiers, Tax Quotes & Receipt Capture — Feature. Configurable pricing tiers, tax quoting, late fees, promo redemption, PDF invoices, and OCR receipt scanning that turns a photo into a booked expense.
Document Storage & Templates — Feature. Store leases, addenda, inspection photos, receipts, and templates securely, with the right people able to reach the right documents at any time.