A W-9 Request or a 1099 From a Business That Uses Seayora
What the link a business sent you does, how your taxpayer ID is protected, choosing electronic delivery of your 1099, opening your form, and switching back to paper.
A business that paid you — a landlord, a property manager or a contractor — uses Seayora to prepare its 1099s. You do not need a Seayora account for any of this; the link in the email is how you get in, and it works only for you.
The W-9 link
It opens Form W-9 with what the business already has on file. Give your name, tax classification, address and taxpayer ID exactly as they appear on your federal tax return, read the IRS’s certification, and sign by typing your name. Your number is encrypted when it reaches Seayora; the business sees only its last four digits, and it is used in full only on the 1099 filed with the IRS. The link expires after a few weeks, and a new one from the business replaces any older one.
Getting your 1099 electronically
The same page may offer electronic delivery. It is optional — without it your 1099 comes on paper. To agree, open the sample PDF, type the six-digit code it shows (that proves you can open the format your form will come in), and tick the box. You are emailed a confirmation. You can switch back to paper at any time, from the same link or from the link to your form; it applies to forms not yet sent.
Opening your 1099
The email carries a link, never the form. The form opens only with the last four digits of your SSN, EIN or ITIN; five wrong tries lock it for 30 minutes. It stays available until October 15 of the following year — download a copy for your records. For a paper copy, ask the business that paid you; their phone number is on the page.
Questions about the amount
Ask the business that paid you. Seayora prepares the form for them; it is not your tax adviser and cannot change a form they issued.
Frequently asked questions
Is this a phishing email?
A real request comes from the business that paid you, names them, and links to seayora.com. Seayora never asks for your full taxpayer ID by email or phone. If in doubt, call the business on a number you already have.
Related guides
Related features and guides
- Filing 1099-NEC and 1099-MISC Through the IRS’s Free IRIS Portal — Documentation. Prepare your 1099s from your books, collect W-9s online, approve the filing, download the IRS upload file and submit it free in the IRIS Taxpayer Portal — then send each recipient their copy.
- Seayora AI: Repairs, Lease Questions, Briefs and Reports in Plain Words — Documentation. What each Seayora AI tool does — describing a repair, asking about a lease, briefing a visit, checking an invoice, summarizing a month, turning a sentence into a report, reading a lease PDF, writing a campaign and the day’s brief — where to find them on the website and in the iPhone and Android apps, what happens before anything is sent, and what is kept.
- Your Setup Checklist — Documentation. The short list at the top of your dashboard of what is left before your account does what you signed up for — what each step is, why a step can say "Couldn’t check", and how to hide it or bring it back.
- Understanding 1099 Forms for Your Business — Guide. What 1099-NEC and 1099-K forms are, who gets them, and how to keep the records you need — for contractors, landlords, and anyone paying or getting paid.
- Free Data Migration — Feature. Free white-glove data migration for management companies, including QuickBooks data, so switching platforms does not mean re-entering years of records.
- Security Deposits Explained: Rules and Getting It Back — Guide. How security deposits work for renters and landlords — typical amounts, what they cover, return timelines, and how to get your full deposit back.