Move Checklists: the Steps Before and After Moving Day
A checklist for every move-in and move-out that both you and the resident can see — steps Seayora ticks for you from what has already happened, plus your own steps for keys, utilities and a forwarding address.
This is the to-do list around a move — keys, utilities, the deposit, a forwarding address. Recording the condition of the unit is the inspection, covered in Move-In & Move-Out Checklists.
Every move-in and move-out has one checklist that you and the resident share. You see every one under Renting → Residents → Move checklists on the website (Tools → Residents on the phones), with a Move steps list of every open step across your buildings. The resident sees theirs under Move checklist in their portal and both phone apps.
Steps Seayora ticks for you
Some steps are facts Seayora already knows, so nobody ticks them by hand — a lease signed by everyone, a deposit received, an inspection completed. They are ticked the moment the record behind them exists. If Seayora could not check one, it says “Could not check” rather than leaving it looking unfinished.
| Move-in step | Whose step |
|---|---|
| Lease signed by everyone | Building |
| Security deposit received | Resident |
| First rent payment received | Resident |
| Renters insurance on file | Resident |
| Move-in inspection completed | Building |
| Move-out step | Whose step |
|---|---|
| Move-out inspection completed | Building |
| Cars at the building taken off the register | Resident |
| Deposit statement sent | Building |
Your own steps
Below those come the steps that are acts, not records: handing over keys, setting up utilities. Until you write your own, every checklist starts with these:
| Move-in step | Whose step | Required |
|---|---|---|
| Electricity, gas and internet set up in your name | Resident | Yes |
| Cars and pets added to your home | Resident | No |
| Keys, fobs and access codes handed over | Building | Yes |
| Building information shared (trash day, laundry, house rules) | Building | No |
| Move-out step | Whose step | Required |
|---|---|---|
| Forwarding address for your deposit | Resident | Yes |
| Utilities moved out of your name or closed | Resident | Yes |
| Unit emptied and cleaned | Resident | Yes |
| Keys, fobs and parking permits returned | Building | Yes |
Change them with Move-in steps or Move-out steps: add, remove, reword, say whose step each one is and whether it is required, and add a line of help the resident sees. A management company’s steps apply to every building it manages. A checklist that already exists keeps the steps it started with, so changing your template never rewrites a move that is under way.
Ticking a step
The resident ticks their own steps; you or your team tick the building’s. Either side can untick a step ticked by mistake. Each step records who ticked it and when.
The forwarding address step asks for the address itself, because that is where the deposit and its statement are sent. It is the only step that takes a typed answer.
| Shown as | What it means |
|---|---|
| Done | Finished. |
| To do | Still to do. |
| Not needed | Does not apply to this move (for example, no cars to take off the register). |
| Could not check | Seayora could not check the record behind it just now. It is not the same as unfinished. |
Related guides
Related features and guides
- Move-In & Move-Out Checklists — Documentation. How to document a unit’s condition at move-in and move-out to protect both landlord and tenant when it’s time to return a deposit.
- Security Deposits on Seayora — Documentation. How to collect, hold, document, and return a security deposit — the ledger behind the figure, the statutory deadline, the itemized statement, and what freezes when.
- Unit Turns: the Make-Ready Board — Documentation. Follow every unit from the day the tenant gives notice to the day the next lease starts — move-out inspection, make-ready checklist, work orders, ready to rent, listed and leased — with days vacant and an estimated vacancy cost.
- Move-In & Move-Out Inspections — Feature. Run structured move-in and move-out checklists with photo evidence, so deposit deductions are backed by a dated record instead of a memory.
- Compliance Alerts & Required Filings — Feature. Seayora watches your properties for new violations and works out which recurring filings each building owes, turns both into a dated checklist, and emails you when something new appears. Live violation data for New York City; rule-based filing obligations across the NYC metro.
- Data Privacy & Portability — Feature. Privacy controls, GLBA financial privacy handling, data export, and account deletion — plus encryption in transit and hardened infrastructure.