Daily logs

Write up each day on a job — the weather, who was on site and for how long, what was done, what arrived and what held the work up — and send it to the customer.

A daily log is the record of one day on one job. On a job that runs for more than a day — a remodel, a roof, a boiler replacement — it is what you show the customer, the inspector or your insurer when somebody asks what happened on Tuesday. Each job has one log per day.

Writing a log

On the website go to Work → Daily logs and choose New daily log, or open a job on Active jobs and choose Write a daily log. On the phones it is Tools → Daily logs, or “Daily logs on this job” on a job’s record.
Pick the job and the day. Leave the day empty for today; a log can be written for an earlier day too, but never for a day that has not happened yet.
Write what was done, what arrived, anything that held the work up, who visited (an inspector, the customer, another trade) and anything about safety.
Internal notes are for your business only. They are never printed on the log or sent to the customer.
If two people on the crew start a log for the same job and day, they are writing the same log — the second is pointed to the first.

The crew and their hours

You do not type who was on site. Seayora reads that day’s time-clock punches on the job and lists each person with their hours and when they started and finished; somebody still clocked in is shown as on the clock. When the log is submitted, the crew and the hours are frozen, so a timesheet corrected next week does not change what the customer was sent. Photos taken on the job that day are counted on the log the same way.

The weather

Type the weather yourself, or on today’s log choose Fill in today’s weather. That reads the current conditions at the job from the U.S. National Weather Service, which is free and covers the United States only, and the log says where the weather came from and at what time. It only fills in today’s log: the weather service gives current conditions, and today’s weather written onto last Tuesday would be a false record. A job needs a location on the map for this to work.

Submitting and sharing

Submit the log when the day is written up. It needs a line saying what was done.
Submitting files the log as a PDF in your Documents. Tick “Email it to the customer when submitted” and the PDF goes to the job’s own customer as well — never to your own business, and never with the internal notes.
A submitted log is not edited. Reopen it, change it and submit it again: that files a new copy, and the earlier one is marked as replaced, because the customer may already have it.
A log that was never submitted can be deleted. One that was submitted is a record and cannot be.

Who can do what

Daily logs are part of the Jobs permission, so a technician can write up the day they worked. A team member who can only view jobs sees the logs on jobs assigned to them. A connected assistant can read your daily logs — “what did the crew do on the Kim remodel yesterday?” — but cannot write or submit one.

Frequently asked questions

Can I add photos to a daily log?

Photos are taken on the job, as before and after photos, and the log counts the ones taken that day. They stay with the job.

Why can’t I fill in the weather on last week’s log?

The weather service gives the conditions now, not for a past day. Type the weather you remember for an earlier day.

Does the customer see the hours my crew worked?

If you send them the log, yes: it lists who was on site and their hours, from your time clock. Internal notes are never included.

Do daily logs cost anything?

No. Daily logs and the weather lookup are part of Seayora.

Related guides

Related features and guides

Job Forms and Checklists — Documentation. Build the checklists, inspections and test records your crew fills in on a job, put them on the right jobs by themselves, require one before a job can be completed, and keep a PDF of every submitted form.
Change Orders — Documentation. Price extra or changed work on a job, send it to the customer to approve on their portal with their signature, and bill it — on the job’s invoice or on its own.
Customer Equipment — Documentation. Keep a record of the equipment you look after at your customers’ sites — make, model, serial, install date and warranty — put it on the jobs you do, and see every visit it has had.
Technician Dispatch & Live Arrival Times — Feature. Plan each technician’s route, tell the customer when they set off, and send a live arrival link that says how the time was worked out — without tracking your crew.
Contractor Job Board & Assignment — Feature. A live job board showing every open, assigned, and completed job. Create jobs, assign technicians, and move work through status without a group chat.
Warranties, QC Audits & Photo Verification — Feature. Photo verification gates, QC audits, and warranty tracking, so completed work is documented and warranty obligations do not get forgotten.