Workforce & Task Management

How management companies assign staff, manage tasks and check-ins, and keep an accountable record of work.

Workforce tools help a management team stay coordinated and accountable.

What you can do

Assign tasks and properties to employees.
Track check-ins and completion.
Attribute actions to the staff member who took them.

Operations → Tasks: a board of open, in-progress, blocked and completed tasks, each with its priority, building, assignee and due date, and the New task button ringed. — Operations → Tasks → New task: give it a priority, a building, a person and a due date.

You’re responsible for your employees’ use of the Services and for compliance with employment, wage-and-hour, and other applicable laws when using workforce features.

Setting task priorities and deadlines

Give tasks a priority and a due date so staff know what to tackle first — an unranked task list tends to get worked in whatever order is easiest rather than what actually matters most.

Frequently asked questions

Can a task be recurring?

Yes, where recurring tasks are supported — useful for things like monthly fire-extinguisher checks or seasonal maintenance that repeat on a schedule.

Can staff see tasks assigned to other team members?

That depends on their permission level — managers typically see the full team’s tasks, while individual staff may see only their own assignments.

Can I attach a checklist to a task?

Where supported, a task can include sub-items or a checklist so a multi-step job — like preparing a unit for turnover — has a clear, trackable sequence.

Related guides

Related features and guides

Managing Properties & Units — Documentation. How to organize a portfolio of properties and units, assign them, and keep records clean across a management company.
Roles & Account Types — Documentation. The difference between landlord, management, service professional, and tenant accounts — and what each role can do on Seayora.
Check-Ins & Site Visits — Documentation. How staff log check-ins and site visits at a property, and how that record supports accountability across a management team.
Employee Tasks & Check-Ins — Feature. Assign tasks to staff, track completion, and require check-ins at site visits so field work is accountable rather than assumed.
Check-Ins & Site Visits — Feature. Record staff check-ins at properties so inspections and site visits leave an auditable trail instead of a verbal report.
Multi-Property Portfolio Management — Feature. Unlimited multi-property portfolios with unit-level detail, bulk operations, and portfolio-wide reporting — built for management companies operating at scale.